Events & Operations Assistant

One of the nation’s top 100 public universities, located north of Baltimore, is seeking a Full-time Events & Operations Assistant to provide program coordination and efficiency to the enhanced capacity of Career Center staff and output of programs and services. To streamline center administrative and event/program planning functions.

Responsibilities:

  • Support and/or lead job/career fairs and other career programs/events: reserve facilities, plan and coordinate catering, contact vendors, and work with program leads to prepare event materials; and contribute to overall operations and administrative elements of Career Center events and initiatives
  • Recruit, hire, train and supervise Student Event Interns
  • Maintain and monitor departmental budgets; process contract renewals and POs, track payments, monitor transactions; update director on budget milestones and progress and provide data and analysis of budget activity; review, track, and recommend director’s working budget; reconcile budget monthly; review and approve invoices; assist other staff as needed with tracking purchases, revenue and expenses
  • Serve as assistant hiring manager and support hiring tasks: post positions, schedule/coordinate candidate interviews, manage candidate profiles in Taleo, serve on search committees and assist with onboarding tasks
  • Oversee Handshake alumni/student approvals
  • Serve as department travel coordinator and key coordinator and manage other administrative tasks such as meeting scheduling
  • Anticipate need for and order office supplies; monitor and schedule equipment maintenance/servicing
  • Coordinate Visa procurement card expenditures and reconcile accounts

Requirements:

  • High School Diploma or equivalent.
  • Three years of experience providing administrative support.
  • Superior organizational and communication skills.
  • Strong computer skills (database programs, Microsoft Office, Outlook, etc.).
  • Budgeting and event planning capabilities.
  • Ability to multi-task and work effectively in a team environment.
  • Knowledge of the application of equity, diversity and inclusion in the workplace.
  • Knowledge of issues related to the needs of a diverse student population.

Preferred Requirements:

  • Bachelor’s degree preferred
  • One year of experience with budgeting and/or event planning
  • Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Pay: $37,157/year

Schedule: Full-time

Benefits:  Benefit package included.

Zip code: 21252

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