Educational Administrative Specialist

A world class Physics Laboratory, dedicated to solving complex challenges and pioneering new technologies, is seeking an Educational Administrative Specialist.



Are you passionate about education?


Would you like to be part of a collaborative effort between the Applied Physics Laboratory and the Johns Hopkins University Whiting School of Engineering?


Would you love to work with a collaborative group of dedicated professionals on projects that are vital to delivering graduate level education, through Engineering for Professionals Programs?


Are you searching for meaningful work where you can support students, instructors and program chairs?


If so, we’re looking for someone like you to join our team at APL.


We are seeking an Educational Administrative Specialist to join the APL Education Center. You will support the operations of the Artificial Intelligence (AI), Computer Science (CS), Cyber Security (CyS), Data Science (DS), and Information Systems Engineering (ISE) programs in the Engineering for Professionals Program (EP). The APL Education Center is a collaborative effort between APL and the Whiting School of Engineering. You will interact and collaborate with program chairs, instructors, students, and the Whiting School EP staff, including Associate and Vice Deans.


As an Educational Administrative Specialist, you will…


  • Interact with students & potential students regarding program questions and assistance.


  • Collect and maintain statistics related to applications, enrollment, and graduation.


  • Participate in routine graduation reviews. Maintain program mailing lists and program related catalog contents.


  • Support the annual up-date of the catalog. Oversee Degree Audit rules.


  • Coordinate advising, track, program committee meetings and technical talks.


  • Screen faculty applicants and coordinate interviews and hiring process.


  • Collaborate with faculty and advisers to help them meet requirements.


  • Process faculty travel claims and assist with textbook purchases for faculty.


  • Recommend scheduling adjustments and generate schedule.


  • Coordinate with EP staff and with faculty on cancelations, additions, and faculty salaries.


  • Recommend online development candidates and coordinate the cohort process.


  • Support JHU EP events (semi-annual faculty meetings, holiday events).


  • Draft EP correspondence for the Program Chairs. Participate in meetings with chair, program managers, and the Program Committee.


  • Other tasks as required to grow the AI, CS, CyS, DS, and ISE Programs.

You meet our minimum qualifications for the position if you have:


  • Associates degree in Business Administration, Education, or a similar field with practical experience in an education environment. High School diploma or equivalent with a minimum of 5+ years of administrative work experience may be substituted.


  • Experience with MS EXCEL, WORD and PowerPoint.


  • The ability to operate as a privileged user/administrator in the JHU tools including SIS, Box, MS Teams, Zoom, and Blackboard.


  • The ability to prioritize multiple work assignments and meet deadlines.


  • The ability to independently analyze, summarize and make recommendations on process, procedures, and program related activities.


  • The Ability to interact with others using discretion and tact.


  • Have excellent verbal and written communication skills.


  • The ability to handle sensitive student and faculty information with the utmost discretion.


  • Experience with any of the following educational technology tools: Blackboard, Zoom or SIS.


  • Excellent verbal and written communication skills.


  • Ability to prioritize multiple work assignments and meet deadlines.


  • The ability to obtain a Secret security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.


  • Can demonstrate that you are fully vaccinated against COVID-19. To ensure the safety and well-being of the community, APL has established a policy requiring that all staff be vaccinated against COVID-19. All staff members must provide proof of full vaccination or have an approved medical or religious accommodation by their start date.


You’ll go above and beyond our minimum requirements if you have…


  • A Bachelors’ Degree in Education.


  • Experience with the JHU EP program preferred.


  • Experience in supporting graduate level education at a major university or college.


  • Special Working Conditions:Regular working hours for this position are 8:30 a.m. to 5:00 p.m., Monday through Friday with a half-hour lunch break.


  • Some pre-planned changes in hours maybe necessary to accommodate special classes or instructional activities.


  • Occasional trips to the Homewood Campus (Baltimore, Maryland) of the Johns Hopkins University are anticipated.


Pay: DOE

Benefits: Comprehensive benefits package

Schedule:   Full-time

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