Brokerage Support Representative

A commercial real estate agency in Cockeysville, is seeking a

Team Brokerage Support representative.

Qualifications 

  • Highly organized, detail-oriented
  • Creative problem solver
  • Ability to multi-task and handle conflicting priorities for a team of driven commercial real estate sales agents
  • Strong written and oral communication skills
  • Proficiency with Word, Excel and Access (or other database programs)

 

General Brokerage Support Activities and Responsibilities 

  • Assist in pursuing, proposing, competing for and winning new Property Listings & Tenant Representation business;
  • Manage day to day activities in collaboration Team;
  • Collaborate with Marketing Department and 3rdparty marketing firm (OIC Team marketing, market research & communications/social media);
  • Listing Database Maintenance from effective date until successful conclusion or earlier termination;
  • Database Management (Goldmine) and Network File Maintenance;

 

Specific Brokerage Support Tasks

  • Collaborate with OIC Team and Team Leader to assist with the following:
    • Prepare signage request forms and coordinate for installation and removal of sign
    • List, input data and update properties in CoStar, Loopnet, CRexi, Buildout & TD&A on a regular basis;
    • Create, update and maintain Listing Activity Reports for clients and Listings Database for each active listing;
    • Schedule blast (electronic) marketing of listed properties;
    • Coordinate broker events and broker incentive offerings;
    • Assist with coordinating property tours, client meetings, client reporting, correspondence;
    • Create marketing packages and brochures, including
    • Draft press releases;
    • Draft Listing and Tenant Representation Agreements, maintain boilerplate documents, including assistance with lease proposals, purchase proposals, RFP’s and the like;
    • Develop streamlined system for responding to internet inquiries from prospects (on CoStar, Loopnet, CREXi, Buildout)
  • Market Research
    • Collaborate with agents and prepare and maintain “Target Prospect Tenant and Buyer” lists, in general and for specific opportunities;
    • Identify “decision makers”, obtain contact information, input into contact management system

 

Miscellaneous

    • Take diligent notes during conference calls, zoom calls and meetings;
    • Assist with clean-up of file system as relates to OIC Team’s business

Pay:  DOE

Schedule: Full time

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