Administrative Assistant II-FT

One of the nation’s top 100 public universities, located north of Baltimore, is seeking a Full-time Administrative Assistant II to join its team and provide comprehensive administrative, system and process support to the day-to-day operations of the Department of Accounting, one of six academic departments in the College of Business and Economics.

Responsibilities:

  • Manage the daily flow of communication among and between internal and external stakeholders. These includes phone and other electronic communication and are completed for the following purposes: initiating operational activities; responding to inquiries; directing inquiries to the department chair and/or appropriate faculty, college, or university personnel.
  • Manage paperwork related to the department’s operations, including student and faculty records, departmental operating budgets, and records. Organize workflow to achieve greater operating efficiency, including physical filing, record-keeping, and electronic data management.
  • Prepare and present various operating reports including student academic progress, departmental course scheduling; departmental publications; catalog copy; and maintenance of departmental website, social media, and other forms of electronic communication.
  • Manage inventory of departmental supplies: processing purchases of consumable items and procurement of larger physical assets including office furnishings and equipment.
  • Acts as a primary point of contact for those desiring access to the department chair, including students, faculty, university staff and administration, parents, and other constituents. Represents the department in a professional manner based on a comprehensive understanding of the department’s mission, vision, goals, policies, and procedures.
  • Serves as liaison and event planner for activities relation to the Accounting Advisory Board
  • Recruits and supervises student employees to maintain smooth and stable operation of the department.
  • Other occasional duties as required and/or assigned by the department chair.

Qualifications:

  • High school diploma or equivalent.
  • Three years of experience providing administrative support.
  • Proficiency in Microsoft Office suite; Windows operating systems; operating office equipment such as printers and scanners; and management of social media platforms (Instagram/Facebook).
  • Except for qualifications established by law, additional related experience, and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred:

  • Prior experience providing administrative support
  • PeopleSoft experience.

The safety of our students, faculty, staff, and neighbors has been our top priority and the focus of every one of our decisions since the earliest days of the COVID-19 pandemic. Therefore, the University System of Maryland (USM) has strongly encouraged full COVID vaccination and up-to-date booster shots (when eligible) for all faculty, staff, and students at all schools in the USM as both a reasonable and necessary means of protecting our health and safety. 

Pay: $46,736 /year

Schedule: Full-time

Benefits:  Benefit package included.

Zip code: 21252

Job ID: #10794AAII

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