A non-profit organization providing free, one-on-one tutoring to low-income children and adults with dyslexia or other language-based learning disabilities in the greater Baltimore area is seeking a Full-time Administrative Assistant to provide day-to-day support both directly to the CEO and the organization.  This position handles the front office and reception, phones, general email inbox, purchasing and receiving, vendor relationships, daily financial and accounting duties, donor communications, meetings, marketing, and social media support.  The successful candidate will have several years’ experience working in an administrative capacity, be flexible and comfortable wearing many hats, have excellent interpersonal skills, a keen eye for detail and sensitivity for confidential information.  Experience in a non-profit organization a plus, but not required.

Responsibilities:

• The Administrative Assistant provides day-to-day operational and program support to the CEO and all DTP staff, clients, subcontractors, and vendors.
• Reports directly to the CEO.
• Provides executive level support to CEO.
• Provides administrative support to all staff and programs.
• Handles all bookkeeping and day-to-day financials.
  • 1. Documents all incoming donations/revenue sources.
    2. Prepares deposits for various accounts., e.g., General, Gala, Golf, Camp/Future Use/Temporarily Restricted, and Savings.
    3. Maintains bank statements and records in secure, restricted drive.
    4. Participates in monthly meetings and reconciliations with accountant and supports annual financial preparation.
• Manages office needs (supplies and services) including purchasing and receiving. Serves as liaison between DTP and vendors.
• Maintains all contact information for staff, contractors, vendors, and Board of Directors.
• Prepares and sends communications between organization nd donors (thank you letters, annual giving requests, Golf and Gala Event invitations, meeting invites, etc.)
• Assists with preparing bulk mailings and email campaigns.
• Maintains and updates Donor and Marketing sections of database.
• Assists with onboarding and documentation for human resources.
• Handles reception area, phones, organization’s general email and serves as first point of contact for visitors.
• Covers majority of Marketing/Social Media activities.
• Attends the Annual Golf Event and Annual Gala Dinner and assists with all preparations for both events.

Requirements:

• High school diploma or equivalent, some college preferred
• At least 2 years’ experience in an administrative capacity
• Familiar with bookkeeping and accounting standards
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat
• Strong organizational skills and attention to detail
• Strong time management skills and ability to multitask
• Excellent oral and written communication skills
• Experience with Constant Contact or other email marketing software and FileMaker Pro preferred

Pay: DOE

Schedule:  Full-time; 8:30am to 4:30pm Mon-Fri.

Benefits:  Benefit package included; Employer provides 75% Health care coverage.

Zip code: 21211

Job ID: #11009AA